Executive Assistant
Provides administrative, secretarial and clerical support to the CEO and other professionals in the office to maintain an efficient office environment. The ideal candidate will exhibit professionalism and excellent communication skills; have an ability to take initiative and prioritize daily tasks; possess an ability to take charge and meet tight deadlines to ensure success.
Company Overview
For more than forty years, Business Leadership Organized for Catholic Schools (BLOCS) has provided educational opportunities for children ages pre-K through 12th grade, throughout the Philadelphia and five county contiguous area of Pennsylvania. Viewed as the premiere scholarship organization in PA, BLOCS partners with more than 100 Archdiocesan and more than 300 private Catholic and non-Catholic schools to provide over 17,000 scholarships each year to families in need. BLOCS is the largest scholarship organization in the state which provides scholarships funded through Pennsylvania’s Department of Community and Economic Development’s Educational Improvement (EITC) and Opportunity Scholarship Tax Credit (OSTC) Programs. BLOCS raises nearly $90M annually in private and corporate donations for families in the greater Philadelphia area.
Main Job Tasks and Responsibilities:
Assist with all Board and Board Committee meeting scheduling, planning and implementation
Execute Board and Board Committee package assembly, distribution and management
Assist with event planning and event management
Assist CEO and CFO with work tasks, schedules, correspondence, etc.
Conduct scheduling and calendar management for CEO
Schedule internal and external meetings
Assist with updating and maintaining databases such as: mailing lists, donor and school lists and donor and school information
Update and proofread documents, reports and correspondence
Update and proofread PowerPoint presentations
Update social media content and assist with monitoring social media
Assist with communications both internally and externally
Conduct light research and monitoring of local media for BLOCS relevant content
Receive, sort and distribute incoming mail
Monitor incoming emails and manage as appropriate
Maintain office filing and document storage
Conduct office administration including monitoring and maintaining of office supplies
Keep office area clean and ensure office equipment is properly maintained and serviced
Perform work-related tasks and errands as needed
Education and Experience:
Two- or four-year college degree
Five to seven years of administrative assistant experience preferred
Proficiency with Microsoft Office suite of software products
Experience with light spreadsheet work
Key Competencies:
Organization and planning skills
Work management and task prioritization skills
Excellent verbal and written communication skills
Problem solving skills
Ability to multitask
Attention to detail and a passion for accuracy
Flexibility and reliability
Positive attitude and disposition
Teamwork
